Things to know about Email Hosting
A professional email address is a significant part of building brand and company reputation. In this blog, you’ll reach about choosing, registering and hosting the right email extensions.
The email addresses that you post on your website or print on your business cards not only provide an easy way for potential customers to contact you but they also play a major role in determining how your business is professed and having a proper corporate email address is vitally important. We all have personal email addresses, which usually start with a variation of our names and end with the domain address of an ISP or a specialist provider such as Google or Yahoo.
Well, a corporate business email address is the one that includes the company name or the service or product you offer tying up the appropriate domain to its mailboxes. This ensures the clients that the business itself is a distinct entity and there is no change for confusion between messages that flow to and from the company and those that are sent and received by a private individual. You can also have mailboxes for several other staff members or using generic prefixes such as info@, but the presence of the company name supports the branding.
To set up a business email address is easy and affordable. First you need to register a good domain name relevant to your business. A website address must include a domain name extension such as .com or .net. Together they form a complete domain name which can be used for web and email addresses. Now, if your web address is www.top10webhostingsites.net, then you may get a free email address with the same domain name, as provided by some email hosting companies to get a limited web based email service together with your registered domain name.
The perfect combination
Business owners generally prefer to have their company name in the domain name, but if it is a common name, you may have to check if your preferred address is already taken or not. If it’s taken, you could also consider selecting a domain that uses keywords that describe what your business is offering. To register a domain name, you can choose any domain registrar, but we prefer to get to a web hosting company based upon your requirements, who will assist you for same.
Now, when you have registered a domain name for your business, once you select an email hosting package, you are ready to set up a business email account. Various email tools are provided by domain registrars to configure your domain name with your email hosting.
If you are having multiple mailboxes, it means you can allocate separate address to everyone in your company using the same domain name e.g. sam@, kim@ and sales@, etc.
An email hosting service offers a range of email options including mail forwarding, webmail interface and email client configuration.
If you want o forward any messages of your company’s email address to your own personal email address, this options is very helpful. If it easy to set up.
Mail is stored on dedicated or cloud servers operated by your email hosting providers and accessed by you and your staff trough a browser, same like you access Gmail or Yahoo. You should have a free demo of webmail interface before finalizing an email hosting plan.
Email Client Configuration
If you are using a desktop email client application like Microsoft Outlook or Thunderbird, you can configure your company email address to work. These email clients offer a range of essential and useful functions. All of the top email hosting provider companies offer POP / IMAP enabled services for email configuration.
A web hosting service combined with email functionality is affordable for a small company, which helps you, in addition to web presence, to send and receive emails at an address that adds massively to the branding of your business.